Unit 221 using office equipment

There should always be a risk assessment in place for possible accidents in the office, health and safety procedures in the office may be as simple as putting your bag under your desk to stop slips and trips.

Organisations procedures make sure that the equipment is being used appropriately and so only the things that need to be printed or copied should be. Know about the different types of problems that may occur when using equipment and how to deal with them 4.

Using a computer for many different reasons and tasks is important in an office. Some things are printed on paper and only needed for a short time before being thrown in the trash. Organisational instructions are instructions that organisations put in place, they may have policies on how much you print or who can use the equipment for safety reasons.

The main waste within an office environment is electricity and this is caused by computers, printers scanners and lights etc. They may only have a photocopier in reception area so they know exactly who is using it and when.

Explain the purpose of minimising waste The main purpose of minimising waste is that it may be cost efficient for the company and for the environment.

If there is a certified professional who has expertise in that area contact them to find out if they have been familiar with the issue before. Equipment should be kept clean and hygienic to prevent picking up illnesses such as cold and flu, and also to keep it pleasant.

Another reason for using the equipment to organisation instructions is that if broken or a fault has become visible and you have caused it, you will lose the company money as they will have to pay to have it repaired.

Instructions are there to make sure you know how to use the equipment properly and how to use it without faults. Specialist equipment is given to us to use to be more time and cost efficient.

Give examples of how to deal with problems When dealing with problems it is important that all source of power is switched off. SLAs are agreed times between the client and the company which have been contracted hours which a problem should be fixed.

But the ideal way to deal with these problems is regular checks on the equipment to make sure no issues are arising. Understand the purpose of the following instructions and health and safety procedures 2.

For example at the front office everyday post is passed to reception to then be sent out. The Franking machine saves a lot of time and money. Understand the purpose of leaving equipment and the work area ready for the next user 6. Give examples of ways to reduce waste A way of reducing waste is that lights, computers, printers and scanners etc… should be switched of from the main plugs in the wall to reduce un used energy.

Understand how to use equipment in a way that minimises waste 3. Scanner — The scanner has different features that come in useful in an office environment. You should follow these deadlines as there is a possibility that the letter is of high importance and may contain valuble information which they will need for a certain time.KNOWLEDGE & UNDERSTANDING QUESTIONS Unit Use Office Equipment Learner: Signature: Assessor Signature Date Outcome 1: Know about different types of office equipment and its uses Identify the different types of equipment and their uses phones & e-mail allow people to contact you.

Computers allow you to process business data, send pictures, pdf files and other files to customers.

Business and Administration Level 2 NVQ - Unit 221

UNIT USE OFFICE EQUIPMENT ANSWERS DOWNLOAD unit use office pdfspecial transitory food unit (stfu) - fresh-air-purifiers.com: genuine brother drcl. Unit Use office equipment 1: Know about different types of office equipment and its uses Identify different types of equipment and their uses There are many different types of office equipment.

The main ones found in most offices are: Chair - To sit on Desk - To sit at and rest Computer Monitor - pens - work etc. Also for storage. Business and Administration Level 2 NVQ - Unit Use Office Equipment Outcome 1: Know about different types of office equipment and its uses - Business and Administration Level 2 NVQ - Unit introduction.

Office Equipment Written Answers Essay

Identify different types of equipment and their uses. Outcome 1: Know about different types of office equipment and its uses Identify the different types of equipment and their uses phones & e-mail allow people to contact you. Computers allow you to process business data, send pictures, pdf files and other files to customers, and vendors.

Unit Use Office Equipment The different types of office equipment I use on a regular basis are the office computer which I use to create documents, send emails etc. the office telephone which I use to receive and send phone calls to clients, managers and such. I a scanner to send documents to clients such as packing lists, delivery advice notes and I also use the printer to print out orders and there.

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Unit 221 using office equipment
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